An easy way to know what type of printer you have is by checking what types of cartridges you are using. Ink cartridges are used with inkjet printers and larger toner cartridges are used with laser printers. The next aspect to keep in mind when choosing labels is knowing which labels will work best for your design. Does your label design use a full-color background? Do you need to print a full-page design? Make sure that you choose labels that will provide the best results for the design you have in mind.
Designs that fill the entire label are known as full bleed designs and will need to print beyond the border of the label to achieve this look. This is why Print-to-the-Edge labels are perfect for projects that are focused around colorful and impactful designs. Labels without this extra space are better for designs that use borders or no background color at all.
This condensed layout also allows for more labels per sheet, making this a more cost-effective option for projects that are more practical and less design intensive. For example, address labels for mailing lists and file folder labels would work perfectly with this sheet design.
Having trouble finding the exact label size or shape that you need? Full sheet labels are also perfect for printing large, eye-catching labels for bins and signs.
However, with full sheet labels, make sure that your design stays away from the non-printable edges of the sheet. Although some printers are capable of printing to the edge of the sheet, most printers will leave behind a blank margin around the sheet.
However, these labels are also great for handwriting. You can also use our guide on how to choose the correct label size to determine the exact shape and size that you need for your project. This helpful guide will help you narrow down your options so that you can buy the right labels or even have us print your design for you. Once you have the right labels, keep them stored in the original packaging and in a cool, dry location, as humidity can cause your label sheets to curl up.
Having the original packaging will be helpful when you need to reference the template number, check the printer compatibility and to keep the labels in a container that is just the right size. A common mistake that leads to print misalignments is using the wrong label template with the wrong product.
Check the packaging or the sheet of Avery labels itself to find the digit product or template number. You can then use that code to search our site for the exact label template that you need. If you need a little more help with searching for templates, you can take a look at our help center article on how to find templates on avery. Our software also allows you to choose from thousands of pre-designed templates that are already optimized for the best print experience.
The printable area of a label will be divided into three sections:. Safety Area: The section that is guaranteed to print on the label. Keep all of your important content such as text and business logos within this area. Trim: The physical border of the label. This border will give you a good approximation of where your design will be cut off.
Bleed or Print-to-the-Edge Area: The extra design space outside the trim line that full-color backgrounds, images and other content fills in order to have a print-to-the-edge or full bleed design. Filling in this area ensures that there will not be any blank margins around your final label. However, you can optimize your design by using safe, trim and bleed areas to make any slight misalignments less noticeable.
We also have a few tips you can keep in mind depending on the type of design you plan to print. Keep vital information like names and addresses within the safety area to reduce the chance of crucial details getting cut off. You should also make sure that your text will be legible when printed at actual size. Your font may seem readable when the entire label is filling your screen but it can look very different once printed. Try to use 7pt font or larger depending on the size of your label.
If you want to learn more, you can check out our article on choosing the right fonts for your labels. Not all labels are compatible with full bleed designs so make sure that you are using the right template with Print-to-the-Edge labels. If the labels on your sheet do not have space between them, make sure that your design is comfortably within the safety area of your label. This will create a uniform border around your design and prevent your label design from printing on other labels on your sheet.
This area can vary depending on the printer model and manufacturer, but a. Test your print on a blank sheet and check your printer options to confirm the printable area of your printer. Before you print labels, the three big printer settings to check are your paper size, paper type and the page scaling.
However, this can be tricky since these settings can be named in different ways depending on your printer manufacturer. You can reference our help article on recommended printer settings for more assistance with navigating your printer options. Make sure the size selected matches the size of the sheet of labels you are using. Print a test page before printing to Avery label paper. Did this summary help you?
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Download Article Explore this Article methods. Related Articles. Article Summary. Method 1. Open a blank Microsoft Word document.
Microsoft Word now makes it very easy to create an Avery-compatible label sheet from within the app. If you already have Microsoft Word open, click the File menu, select New , and choose Blank to create one now.
If not, open Word and click Blank on the New window. Click the Mailings tab. It's at the top of Word. Go to source. Click Labels on the toolbar. It's in the upper-left area of Word. This opens the Envelopes and Labels panel to the Labels tab. If you want to print labels from an existing mailing list, select Start Mail Merge instead, and then click Labels. Click the Options button. It's at the bottom of the window. If you started a mail merge, you can skip this step, as you're already on the Options window.
Choose the option that matches your Avery label sheets from the "Label vendors" menu. Select your Avery product from the "Product number" menu. Your Avery labels have a specific product number printed on the packaging that you'll need to select from this menu. This tells the printer the dimensions of your labels so they print properly. If you don't see your particular Avery labels, you can add it to the list by selecting New label and entering its information from the Avery label packaging. This takes you back to the Labels tab.
If you're doing a mail merge, this takes you back to the document itself, which now displays a table that looks like your Avery label sheet—if you don't see the table, click Table Layout in the toolbar and select View Gridlines to show them. Select options for your mail merge only if you're doing a mail merge. You can skip this step if you're printing labels that aren't coming from a pre-existing address list. To fill out your labels: Click File and select Save to save your progress.
Click the Mailings tab and select Select Recipients. Choose your recipient list and click OK. On the Mailings tab, select Address block to enter just an address, or Insert merge field to add additional feels that are included in your data. Format your fields how you want them to print, and then, on the Mailings tab, select Update labels on the toolbar. Click Preview results on the toolbar. Skip to Step 11, as the next few steps won't apply to your address labels.
Enter the information you want on your label. If you're not printing labels from address list, you can click Insert address to add an address from your contacts list if you'd like, or just type the contents of your label into the box it doesn't have to be an address, regardless of the word "Address" over the box. To format the text, highlight it with your mouse, right-click the highlighted text, and select Font or Paragraph.
Now you're back to the Labels tab. Click Print or Print documents to print your labels. Your labels are now ready to print. Print a test page first. Before inserting your label paper, print to a standard sheet of paper of the same size to make sure your labels print properly. Insert the paper, make sure you've selected the correct printer, and then click Print to print the labels.
When printing multiple sheets of labels, make sure you disable the option to print "duplex," or on both sides of a sheet. If your labels don't look as you want them to, make additional adjustments and print another test page before you continue. Print your Avery labels. Once your test sheet looks how you want it to, insert your Avery label paper and select Print to print your Avery labels.
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